visitor management ## Better way to welcome visitors Forget the paper chaos and security blind spots. Joan Visitor management solution puts you in control with fast and no-fuss digital check-ins and real-time tracking, so you know who’s on site, every time. [Try for free](https://portal.getjoan.com/account/signup/) [Book a demo](https://getjoan.com/contact-us/#book-a-demo) #### Highly rated by users Happy users worldwide share their satisfaction with Joan solutions and devices every day. And here’s the proof. - - - - - - - - - - - - - - - - - - #### First impression Set the tone from the moment visitors arrive with fast, friendly digital check-ins that make everyone feel welcome and keep your front desk running smoothly. #### Reduce security risks Reduce risks by always knowing who’s in your building. Joan’s digital log keeps an up-to-date record of every visitor, so you’re prepared in case of an emergency. #### Compliancy With Joan digital visitor log, you’re covered for GDPR, CCPA, and other privacy laws while keeping things simple and your data protected. VISITS THAT RUN SMOOTHLY ## Visitor management made simple for everyone Whether you’re a host, an admin, or a visitor, Joan’s flexible tools make check-ins smooth, secure, and hassle-free. - Host](https://getjoan.com/visitor-management-solution/#host) - Admin](https://getjoan.com/visitor-management-solution/#admin) - Visitor](https://getjoan.com/visitor-management-solution/#visitor) - Visitor badge](https://getjoan.com/visitor-management-solution/#visitor-badge) #### Visitor analytics Understand visitor patterns and peak times so you can plan staff and resources better, keeping your workplace safe and efficient. #### Real-time visitor log Keep an up-to-date digital record of everyone in your building at all times, making emergency responses faster and easier. #### Guest pre-registration Visitors can complete their registration from home, speeding up check-in and helping them get started as soon as they arrive. #### Touchless QR code check-in Visitors simply scan a QR code to check themselves in, making the process fast, contact-free, and safe for everyone. #### Notification for hosts Hosts receive instant alerts as soon as their visitors arrive, so they can welcome them right away and avoid any waiting. #### Warm welcome for visitors Create a friendly and efficient check-in experience that makes guests feel comfortable and valued from the moment they walk in. #### Documents for signing without delays Send important forms like NDAs to visitors before or during check-in so paperwork is handled smoothly without any delays. #### Photo on the visitor’s badge Provide visitors with badges that clearly identify them. The visitor’s photo printed on the badges (plastic or ePaper) provides an extra security layer. #### Integrated with your setup Connect seamlessly with calendars, SSO, and employee directories to keep everything in sync and simple. [start free trial](https://my.getjoan.com/) epaper visitor badges ### Reusable solution for an ultimate visitor experience Eliminate paper waste with ePaper badges that update instantly. Professional, sustainable and effortlessly managed. [ORDER YOUR BADGE](https://getjoan.com/shop/joan-epaper-badge/) WORKPLACE EXPERIENCE ## Reserve rooms and desks for visitors Booking desks and meeting rooms for your guests before they arrive means everything’s ready and waiting for them. This simple touch makes a big difference, turning a simple visit into a smooth, welcoming experience that says, “You matter here.” When visitors feel comfortable from the start, it sets the tone for a positive and memorable workplace experience. Visitor management subscription ## Simple pricing that grows with your team Pay only for the employees who have a Joan account and use visitor management. - Try it free for 30 days. [Try for free](https://portal.getjoan.com/account/signup/?signup_intent=try-for-free) [Check pricing](https://getjoan.com/pricing) 0 % #### **less administrative workload** due to automated visitor check-ins. 0 % #### improved visitor satisfaction since a streamlined check-in process reduces wait times 0 % #### lower security incidents secured by preregistrations and digital visitor logs. ## Digitize check-ins Connect Joan Visitor Management to devices that digitize your registration [Find the right equipment](https://getjoan.com/visitor-management-solution/#visitormanagement) #### ISO 27001 We follow ISO 27001 standards to keep your data safe. This internationally recognized certification shows we take information security seriously and continuously work to protect your sensitive data. #### GDPR Our data servers are located in Belgium and hosted by Google. By having data centers in Europe, we are able to keep our customers’ data compliant with the latest safety requirements. #### NIS2 We help you to implement measures to manage cybersecurity risks and minimize incident impacts. Joan Visitor management offers a sophisticated, user-friendly solution that can help address some aspects of this mandatory regulation. [Learn more](https://blog.getjoan.com/how-joan-visitor-management-helps-businesses-stay-compliant) #### How The Housing Network is Managing Visitor Flow As their team grew and visitors increased, The Housing Network faced a key challenge: managing people flow efficiently and securely. #### How Coreso Redefined Visitor Management Before integrating Joan, Coreso struggled with visitor management across its multi-floor offices. This led to security concerns. #### Visitor Management through the three perspectives Joan Visitor Management solution delivers a first-class experience that is bound to rescue your front-end staff, visitor host, and visitors. ### What our customers are saying 4.8 33 reviews Sort reviewsBy rating: AscendingBy rating: Descending Aaron R. IT Systems Engineer #### “Joan has provided an easy way to book rooms and desks” Aug 03, 2023 Joan has provided an easy way to book rooms and desks Review collected by and hosted on G2.com. Joan has provided an easy way to book rooms and desks Review collected by and hosted on G2.com. Slade J. Sr. Director of IT Operations #### “Easy to use and configure.” Sep 26, 2023 Ease of use and eas of configuration. We implemented both, the Joan Room manager &the Joan Visitor manager. They are both easy to setup, and even easier to use. We were even able to add a QR code to the Room manager screens that allowed guests to connect to the guest wi-fi network. Review collected by and hosted on G2.com. This helps us display the availability of the rooms as well as a visitor management solution. Review collected by and hosted on G2.com. Mahdi H. Head of IT #### an amazing platform for meeting rooms Nov 15, 2024 – The UI is simple. – Easy to connect multiple systems. – The hardware is clean and aesthetically pleasing. – USB charging for all hardware. – Easy to deploy once the mobile app worked. – Excellent support team. Review collected by and hosted on G2.com. It’s a great way to see who is booked into a meeting room, book a space, choose a space, and schedule time without needing any hand holding. Review collected by and hosted on G2.com. Kevin A. Small-Business (50 or fewer emp.) #### “Joan Offers Flexibility for a Good Price” Nov 02, 2023 I really enjoy Joan’s flexibility in wired and wireless solutions. Their customer support to help integrate their solutions is really stellar (at one point when building out our new Miami office, the team even sent us schematics of the Joan 6 Pro and the PoE mount so we could build a custom bracket to attach the devices to our new meeting room door frames). Joan is easy to use and pick up for our end users, and implementing it with Google workspace was simple to get set up. Our users use it often, and as an in person company, it offers many features to help facilitate serendipitous meetings and efficiently manage our meeting rooms. Review collected by and hosted on G2.com. Joan stops meeting room commandeering and allows users to book meetings serendipitously, which increases employee productivity and production speed. Review collected by and hosted on G2.com. Verified User in Financial Services Mid-Market (51-1000 emp.) #### Brilliant Nov 30, 2023 Joan is very easy to use, and we did not have difficulty implementing it within out office. All 50 of us use it every single day and it helps us to manage our workspace effectively. Review collected by and hosted on G2.com. Meeting room and desk booking, prevention of accidental double-booking Review collected by and hosted on G2.com. 1 [2](https://getjoan.com/wp-admin/admin-ajax.php/?_page=2) [3](https://getjoan.com/wp-admin/admin-ajax.php/?_page=3)… [7](https://getjoan.com/wp-admin/admin-ajax.php/?_page=7) [Next](https://getjoan.com/wp-admin/admin-ajax.php/?_page=2) ## Frequently Asked Questions ### What is a visitor management system? A visitor management system is a digital tool that helps companies track, register, and manage guests entering the workplace. It replaces outdated paper logbooks with a secure, streamlined solution. ### Why do companies use visitor management software? Companies use visitor management software to improve security, speed up check-ins, ensure compliance with privacy laws, and create a more professional, welcoming experience for guests. ### How does a digital visitor management system improve workplace security? A digital system keeps a real-time record of everyone in the building, notifies hosts when guests arrive, and makes it easier to respond in case of emergencies. ### Can Joan Visitor management software help with compliance? Yes. Joan Visitor management software supports GDPR, CCPA, and other privacy laws by securely storing visitor data, managing consent, and enabling document signing (like NDAs) during check-in. ### Is Joan Visitor management system worth it for small or mid-sized businesses? Absolutely. Even small teams benefit from better visibility, improved guest experience, and time saved on manual tasks, without the need for complex setups. ### Can I integrate Joan Visitor management software with my existing tools? Joan connects with popular tools like Google Calendar, Outlook, Active Directory, and SSO solutions, so everything stays in sync. ### Can I book meeting rooms or desks for visitors through Joan Visitor management system? Yes. With Joan, you can reserve rooms or desks for your guests in advance, so everything’s ready when they walk in. It’s one more way Joan helps you create a seamless workplace experience. ### What makes the visitor experience better with Joan Visitor management system? Guests can pre-register before they arrive, check in quickly with a QR code, and feel immediately welcomed. It’s a fast, modern experience that reflects well on your company. ### The workplace of the future is fluid. Give your team the ultimate tool for managing their office life with a simple tap on a smartphone. [Contact sales](https://getjoan.com/get-in-touch/?source=contact-sales) ### Cookie Settings We use cookies and similar technologies to improve your experience, analyze site traffic, and deliver personalized advertising. By clicking "Accept All", you consent to our use of cookies. [Learn more in our Privacy Policy](https://getjoan.com/legal/) Accept All adroll\_adv\_id = "VYB65TWMURDXXNE4GCSD2G"; adroll\_pix\_id = "VI2UXL67NRF6HFC3RT2UOS"; adroll\_version = "2.0"; adroll\_current\_page = "other"; adroll\_currency = "EUR"; adroll\_language = "en\_US"; ### Let us help you! ##### Enter your email to get FREE expert tips and solutions. 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