MEETING Room Booking # Always get the meeting room you need Instantly see if a room is free, in use, or reserved and book it in seconds. Spend less time managing schedules and more time leading great meetings. Eliminate ghost meetings and booking confusion for good. [Try for free](https://portal.getjoan.com/account/signup/?next=%2Fapi%2Fauthorize%2F%3Fapp_type%3Dweb_desk_booking_app%26client_id%3DNAyAmABhJ6YldwjxNeUt37DYgHggkFiPZxxqXWav%26redirect_uri%3Dhttps%253A%252F%252Foffice.getjoan.com%252Fauth%252Fcallback%26response_type%3Dcode%26state%3D%252Fsettings%252Ffloor-plans%253Fsignup_intent%253Ddesk) [Book a demo](https://getjoan.com/contact-us/#book-a-demo) #### Highly rated by users Happy users worldwide share their satisfaction with Joan solutions and devices every day. And here’s the proof. - - - - - - - - - - - - - - - - - - #### Real-time room information No matter how you book a room, your reservation syncs instantly across all scheduling tools, eliminating double-bookings and room conflicts. #### No meeting room wars The displays will eliminate scheduling confusion. No more unexpected room invasions or last-minute scrambles to find an alternative space. #### End ghost meetings Automatic room release ensures that only actively used meeting spaces stay occupied, maximizing efficiency and eliminating wasted resources. JOAN WORKS HOW YOU WORK ## Four ways to book a room with Joan Book the way that fits your flow – on the wall, on your phone, or straight from your calendar. - Scheduler](https://getjoan.com/room-booking-solution/#scheduler) - Mobile app](https://getjoan.com/room-booking-solution/#mobile-app) - MyJoan](https://getjoan.com/room-booking-solution/#myjoan) - Company calendar](https://getjoan.com/room-booking-solution/#company-calendar) ### Integrations for a frictionless day Thanks to integrations with Google, Outlook, MS Teams, Slack, and other tools, Joan keeps everything in sync. No more switching between platforms, just a smoother, more intuitive workday. - \\ \\ **Google Workspace** \\ \\ Connect Joan with your Google Workspace account.](https://support.getjoan.com/hc/en-us/sections/360003339260-G-Suite) - \\ \\ **Office 365** \\ \\ Connect your Office 365 calendar with Joan.](https://support.getjoan.com/hc/en-us/sections/360003389919-Office-365) - \\ \\ **Exchange** \\ \\ It can be connected to any email account and thus access a calendar.](https://support.getjoan.com/hc/en-us/sections/360003339300-Microsoft-Exchange) - \\ \\ **Microsoft Teams** \\ \\ Book a room with Joanbot on MS Teams.](https://support.getjoan.com/hc/en-us/articles/360010404399-Joanbot-on-Microsoft-Teams) - ###### Zoom Display your Zoom Room calendar events on Joan devices. - \\ \\ **Outlook** \\ \\ Create meetings and display them on your Joan devices.](https://support.getjoan.com/knowledge/preparing-microsoft-exchange-2010-2013-2016-outlook-and-connecting-it-with-joan) - \\ \\ **iCal** \\ \\ Connect Joan to iCalendar.](https://support.getjoan.com/hc/en-us/sections/360003339320-iCalendar) - \\ \\ **Slack** \\ \\ Book a resource with Joanbot on Slack](https://support.getjoan.com/hc/en-us/articles/360007124339-Joanbot-on-Slack) - \\ \\ **Cisco WebEx** \\ \\ Use Joan Bot to create a meeting in Webex Teams.](https://support.getjoan.com/knowledge/joanbot-on-webex-teams) - \\ \\ **Custom content** \\ \\ Display custom content on Joan devices.](https://support.getjoan.com/knowledge/how-to-create-a-custom-content-interface) - \\ \\ **Cisco** \\ \\ Connect camera to Joan and manage rooms based on presence detection.](https://support.getjoan.com/knowledge/joan-integration-with-cisco-webex-room-kit) - \\ \\ **Zapier** \\ \\ Create integrations with Joan Custom Buttons and webhooks.](https://support.getjoan.com/knowledge/kb-search-results?term=zapier) - \\ \\ **Okta** \\ \\ Connect Okta to sync and update your user directory with Joan.](https://support.getjoan.com/knowledge/provisioning-users-from-okta-with-scim) - \\ \\ **Google Calendar** \\ \\ Create meetings and display them on your Joan devices.](https://support.getjoan.com/knowledge/connect-joan-with-a-free-google-email-account) - \\ \\ **Jabra** \\ \\ Connect camera to Joan and manage rooms based on presence detection.](https://support.getjoan.com/knowledge/jabra-integration) - \\ \\ **Azure** \\ \\ Connect Active Directory to sync and update your user directory with Joan.](https://support.getjoan.com/knowledge/provision-and-manage-users-from-azure-ad) - ###### Joan API Integrate Joan with internal programs, other apps, and systems. - \\ \\ **IFTTT** \\ \\ Create integrations with Joan Custom Buttons and webhooks.](https://support.getjoan.com/knowledge/kb-search-results?term=zapier) - \\ \\ **JumpCloud** \\ \\ Connect JumpCloud to sync and update your user directory with Joan.](https://support.getjoan.com/knowledge/provision-and-manage-users-from-jumpcloud) - \\ \\ **OneLogin** \\ \\ Connect OneLogin to sync and update your user directory with Joan.](https://support.getjoan.com/knowledge/provision-and-manage-users-from-onelogin) - \\ \\ **Google Workspace** \\ \\ Connect Joan with your Google Workspace account.](https://support.getjoan.com/hc/en-us/sections/360003339260-G-Suite) - \\ \\ **Office 365** \\ \\ Connect your Office 365 calendar with Joan.](https://support.getjoan.com/hc/en-us/sections/360003389919-Office-365) - \\ \\ **Exchange** \\ \\ It can be connected to any email account and thus access a calendar.](https://support.getjoan.com/hc/en-us/sections/360003339300-Microsoft-Exchange) - \\ \\ **Microsoft Teams** \\ \\ Book a room with Joanbot on MS Teams.](https://support.getjoan.com/hc/en-us/articles/360010404399-Joanbot-on-Microsoft-Teams) - ###### Zoom Display your Zoom Room calendar events on Joan devices. ###### Joan API Integrate Joan with internal programs, other apps, and systems. ###### Zoom Display your Zoom Room calendar events on Joan devices. ###### Joan API Integrate Joan with internal programs, other apps, and systems. #### Meeting room analytics Track occupancy, booking frequency, and scheduling trends to spot patterns and uncover optimization opportunities. #### Custom content Display custom images or text on Joan devices, with the option to add meeting room details. #### Custom button Customize a button to display a QR code or trigger a webhook to report a problem in the meeting room. #### Per-device settings For multiple locations, you can set different meeting room settings based on each site. #### Localized interface By default, the room solution interface is in English, but you can switch to any of 19 supported languages. #### Room capacity Set the maximum occupancy for each meeting room. Users will always know how many people they can invite. [start free trial to experience the features](https://my.getjoan.com/) WORKPLACE EXPERIENCE ## Track air quality in your office A healthy office starts with the air you breathe. Joan tracks key indoor air quality metrics like temperature and humidity to help reduce fatigue, boost focus, and create a more comfortable space for everyone. – Track average office temperature – Monitor humidity levels over time – Stay informed with indoor climate trends [Get access to air quality report](https://my.getjoan.com/) multi-tenant room booking ### One simple booking system for shared spaces From a few tenants to many, Joan simplifies shared room management in one easy-to-use view. Perfect for coworking spaces and multi-tenant buildings. [Learn more](https://getjoan.com/multi-tenant-room-booking/) 0 + #### hours saved per employee each month since they don’t need to hunt for meeting spaces anymore. 0 % #### drop in no-shows and ghost meetings by automatically freeing up unused rooms. 0 x #### better space utilization and ROI by turning underutilized rooms into fully booked ones. Meeting room subscription ## Simple pricing that grows with your space Each screen or panel needs one Joan device license. Works for door displays, signage, check-in screens, or any shared device. - Try it free for 30 days. No strings attached. [Try for free](https://portal.getjoan.com/account/signup/?signup_intent=try-for-free) [Check pricing](https://getjoan.com/pricing) #### Joan 6 RE The most compact meeting room scheduler. Unbox it, mount it with the self-adhesive magnet, and connect it to your calendar in seconds—ultra-low power for minimal carbon impact. [Get Joan 6 RE](https://getjoan.com/shop/joan-6-re/) #### Joan 6 Pro An elegant, award-winning meeting room scheduler that delivers top performance. Mount it anywhere with the Smart Magnet—no cables, just simple room identification. [Get Joan 6 Pro](https://getjoan.com/shop/joan-6-pro/) #### Joan Room booking on any tablet brand The Joan meeting room booking solution adapts to your setup. It offers seamless integration with leading AV brands like Crestron, ProDVX, Apple, and Android tablets. [Learn more](https://getjoan.com/any-display-brand/) #### Joan 13 Pro With Joan 13 Pro, get a clear overview of individual rooms or all meeting spaces. Ideal for scheduling and delivering key workplace insights. [Get Joan 13 Pro](https://getjoan.com/shop/joan-13-pro/) #### Joan on any LCD display of your choice Link Joan Room booking solution to a big display to show complete schedules for all ongoing and upcoming meetings [Learn more](https://support.getjoan.com/knowledge/joan-on-displays) #### Accessories and Warranties for Joan schedulers Visit the shop for extra magnets, secure wall mounts, PoEs, and extended warranties for your Joan devices. [Go to shop](https://getjoan.com/shop/) #### The Taylor Dance Company and Joan When they moved into their new Manhattan sleek, six-studio space, they discovered they needed more than just additional square footage. #### KISPI Zurich Redefines Healthcare Spaces The wish list was straightforward: it had to integrate with Outlook, make room booking a breeze, and show reservation details right at the door. #### Joan’s Role in Cemcat’s Room Management With a diverse team juggling schedules and a high demand for limited spaces, the stakes for effective room management couldn’t be higher. ### What our customers are saying 4.4 178 reviews Sort reviewsBy rating: AscendingBy rating: Descending Anonymous Mid-Market(51-1000 emp.) #### “Joan devices review” Oct 14, 2023 Eas of use. It is pretty easy to set up and explain to non techincal users. Ashley Wynn H. Model #### “Tracking Employee Engagement” Nov 10, 2020 I like that this adds features to my scheduled virtual meetings. Anonymous Mid-Market(51-1000 emp.) #### “Simple and easy. It just works” Feb 26, 2020 Joan just works. The configuration process was easy. Once we got things running it hasn’t stopped for a day. Now everyone in the office knows what meetings are happening. Anonymous Small-Business(50 or fewer emp.) #### “Awsome tool!” Jul 12, 2023 It is just so seamles and just works. We find it very ghelpful for room management and avoiding double booking and especialy ownership over double booking. That helped everyone starting to really book the meeting rooms. Anonymous Mid-Market(51-1000 emp.) #### “Easy to use !” Aug 01, 2023 I really like that all the information is available from the screen. This screen is very easy to use, customizable, the battery lasts a long time! I recommend it !. 1 [2](https://getjoan.com/wp-admin/admin-ajax.php/?_page=2) [3](https://getjoan.com/wp-admin/admin-ajax.php/?_page=3)… [36](https://getjoan.com/wp-admin/admin-ajax.php/?_page=36) [Next](https://getjoan.com/wp-admin/admin-ajax.php/?_page=2) ### Frequently Asked Questions ### What is a meeting room booking system? A meeting room booking system is a software solution that streamlines the process of reserving conference rooms and other workspaces. These systems help eliminate double-booking, ensure everyone has a designated meeting space, and often integrate with calendars for a smooth workflow. For instance, Joan is a leading meeting room booking system that offers a user-friendly interface, real-time availability updates, and handy features like room booking displays to simplify the meeting experience for everyone in your office. ### How to install a meeting room booking system? Installing a meeting room booking system can vary depending on the specific software you choose. However, most meeting room booking systems follow a similar process. Joan, for example, offers a meeting room booking system solution with a straightforward installation process that can be completed in minutes, getting your office up and running with efficient meeting scheduling in no time. Here’s a quick rundown: - [**Create a Joan account**](https://portal.getjoan.com/account/signup/?signup_intent=web_top_menu) and choose your preferred plan. - Link your existing calendar (like Google Calendar or Outlook) to Joan. - Set up your meeting rooms within Joan. - Download the Joan Configurator app and use it to connect your Joan devices (or any compatible displays) to your Wi-Fi network. ### Can I use Joan Room booking system on devices like iPad? Yes! Joan Room Booking system isn’t limited to Joan’s devices. You can also use it on third-party devices like iPads by getting the Joan Room booking system. This allows you to manage bookings and check real-time room availability directly from your own tablet, providing flexible and convenient access. For more details, you can check our dedicated page here. ### How to book a meeting room through Teams, Outlook and similar tools? Firstly, you’d need to integrate with the Joan Meeting room booking system. Joan seamlessly syncs with your calendar, allowing you to check room availability and book spaces directly within Teams or Outlook scheduling tools. This eliminates the need to switch between apps and ensures a streamlined workflow. Here’s how the process goes generally: - **Install Joan:** Set up your Joan meeting room booking system account. - **Connect Calendars:** Within Joan’s settings, link your existing calendars from Teams or Outlook. - **Book rooms in Teams/Outlook:** When scheduling a meeting in Teams or Outlook, use the built-in room finder to see Joan-managed room availability and book directly – all within your familiar workflow. ### Is there a Joan Room booking mobile app? Absolutely! Joan itself boasts a dedicated mobile app that seamlessly integrates with the meeting room booking system. This app empowers you to manage your bookings and check real-time room availability directly from your tablet or smartphone. So, whether you’re on the move or just prefer mobile convenience, Joan keeps you in control of your schedule. ### **How much money can we save with a meeting room booking system?** No-shows, last-minute cancellations, and uneven room usage can quietly translate into thousands of euros per year in wasted office space. To help you estimate your potential savings, we created a simple calculator 👉 [Meeting Room Cost Calculator](https://getjoan.com/cost-loss-calculator/). It takes less than 2 minutes and gives you an estimated annual loss based on your office size and usage patterns. ### How does Joan meeting room booking system help reduce scheduling conflicts? Joan Meeting room booking system offers real-time room availability, ghost meeting prevention, and mobile access, which eliminates scheduling conflicts by ensuring that only actively booked rooms remain occupied. ### Can Joan Meeting room booking system help manage shared meeting rooms in flexible work environments? Yes, Joan Meeting room booking system is perfect for flexible work environments where shared meeting rooms are in high demand. It ensures that all meeting rooms are efficiently managed, eliminating the confusion and scheduling conflicts often associated with shared spaces. ### Does Joan Room Booking system require any special installation or hardware? Joan Room booking system can work with a variety of existing devices, making installation simple and cost-effective. For offices that want more advanced functionality, Joan also offers dedicated hardware solutions like **[Joan 6 RE](https://getjoan.com/shop/joan-6-re/), [Joan 6 Pro](https://getjoan.com/shop/joan-6-pro/)**, and **[Joan 13 Pro](https://getjoan.com/shop/joan-13-pro/)**. ### Can Joan Meeting room booking system track and provide analytics on room usage? Yes, Joan Meeting room booking system provides detailed analytics on the meeting room usage, such as the frequency of bookings, peak times, and how often rooms are used, allowing businesses to optimize their meeting spaces. If you want to learn more about the analytics features, **[click here](https://getjoan.com/analytics/).** ### Is it possible to customize Joan Room Booking system for different office setups? Yes, Joan Meeting room booking system is flexible and can be tailored to the unique requirements of your office, ensuring an optimized workspace for any type of environment. ### How does Joan Meeting booking system integrate with existing calendar tools? Joan Meeting booking system seamlessly integrates with popular calendar tools like Outlook, Teams, and Google Calendar, allowing users to schedule meetings and rooms directly from their preferred platforms without additional steps. ### Can Joan Meeting booking system be used for hybrid work environments? Yes, Joan Meeting booking system is perfect for hybrid workplaces. It allows employees working both remotely and on-site to book rooms, ensuring a seamless collaboration experience regardless of where they are located. ### Can Joan Meeting room booking system support large-scale meetings or conferences? Yes, Joan Meeting room booking system is designed to handle multiple rooms and can be scaled for large organizations, ensuring that every meeting or conference is well-coordinated and runs smoothly. ### The workplace of the future is fluid. Give your team the ultimate tool for managing their office life with a simple tap on a smartphone. [Contact sales](https://getjoan.com/get-in-touch/?source=contact-sales) ### Cookie Settings We use cookies and similar technologies to improve your experience, analyze site traffic, and deliver personalized advertising. By clicking "Accept All", you consent to our use of cookies. 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